Empire Associate

Empire Associates are an integral part of the Empire staff team. Associates work closely with the Empire Leadership Team to support their work and to allow the organization to fulfill its mission. Associates are expected to provide up to 7​­-10 ​hours of work per week during which time they will complete a range of ongoing and ad-hoc tasks. T​he type and frequency of work vary significantly depending on the time of year, with the majority of the work taking place during the summer and fall.

Associates will build skills for future employment by completing tasks across a range of business functions including Operations, Marketing, Development, Fundraising, Competition Services, Finance and Bookkeeping, and Information Technology.

Each Associate will be given ongoing responsibility for tasks related to one of the job descriptions listed below, allowing you to work closely with Empire’s Leadership Team and to develop a variety of skills in a particular knowledge area. Additional projects and tasks will be assigned through a task marketplace that will allow you to develop skills in a variety of other areas.

Ideal Candidate

The ideal candidate is:

  • An Empire alumnus or alumna (though this is not a requirement)
  • Passionate about Empire’s mission.
  • Interested in volunteering year round with the organization and developing relationships with the Empire Leadership Team and staff.
  • Independent, self sufficient and self motivated­­, who can be trusted to produce work timely and accurately when given clear direction but little direct supervision (Empire works remotely so this is crucial).
  • One who routinely takes initiative to achieve goals in the most efficient and effective way possible.
  • An outstanding verbal and written communicator­, ­who is comfortable interacting with third parties and members of the Empire team in-person, on the phone and via e­mail.
  • Hoping to leverage their Associate experience to build leadership skills while assisting Empire.

Roles & Responsiblities

  • Support the work of the Leadership Team by completing a range of ongoing and ad­hoc tasks.
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  • Volunteer for at least (5) five hours per week but no more than (10) ten.
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  • Suggest new ideas, projects and initiatives.
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  • Complete ongoing tasks in one of the seven (7) fields listed below.
  • Pick­-up ad-­hoc assignments, based on their availability.
  • Participate in at least (1) one hour monthly roundtable discussion on a variety of topics with the Empire Leadership Team and staff (through Google Hangout).
  • Attend one online training and briefing session before starting Associate position.

Associate Positions

Judge Recruitment Associate

To provide the best possible tournament experience for Empire participants, it is vital that we recruit qualified, motivated attorneys to serve as judges and jurors. Students have devoted untold hours preparing their case presentations and deserve judges that are invested in helping them learn and grow. The Judge Recruitment Associates (JRAs) will aid in judge recruitment for each of Empire’s three programs.

Job responsibilities include, but are not limited to, the following:

  • Calling individuals at legal organizations, law firms, law schools, and other organizations to ask their assistance in publicizing our events.
  • Sending follow-up emails to these contacts. Emails will contain information about the events and links to register online
  • Obtaining names, phone numbers, and email addresses for potential new contacts if our previous contacts no longer work for an organization
  • Following up with these organizations via phone or email to answer questions and make sure information has been distributed
    Reporting on progress as required, taking part in periodic video chats (group or individual) to check in, obtain help, and share tips with other JRAs.

The ideal candidate will be highly self-motivated and organized. They will be a competent and confident written and verbal communicator–with a particular ability to connect over the phone. The Judge Recruitment Associate must not give up in the face of adversity and must be committed to meeting structured objectives within the allotted time.

Web Production Associate

From the application process to tournament recaps and everything in between, Empire’s website is critical to our growth and operation. The Web Production Associate will assist in the maintenance and development of our website.

Job responsibilities include, but are not limited to, the following:

  • Continued monitoring of current content to ensure accuracy and proper function
  • Reviewing and sorting photographs for use on the site
  • Updating website header graphics quarterly to keep our image up to date and feeling fresh
  • Working within our WordPress based CMS to maintain and create website content
  • Offering suggestions to improve the website UI & UX (user interface and experience)
  • Familiarizing yourself with all aspects of the website to assist with technical support

The ideal candidate has a good sense of visual aesthetics and possesses strong organizational and written communication skills. Initial responsibilities will require only basic computer skills and familiarity with internet and design concepts, and instruction will be provided. Growth opportunities in design, web programming, and visibility/SEO are available based on the associate’s ambitions and performance.

Merchandising and Retail Associate

Shop Empire offers participants a great way to memorialize their Empire Experience, whether it’s sunglasses, sweatpants, or a DVD of their Championship victory.

Job responsibilities will include, but are not limited to, the following:

  • Designing and development of Empire’s product line
  • Managing inventory for online store
  • Preparing, ordering, and tracking inventory for Empire events
  • Reviewing sales data to optimize retail efficiency
  • Identifying marketing opportunities and strategy

The position will require good written and visual communication skills to effectively develop new Empire products with our manufacturers. Graphic design skills and experience with Photoshop are a huge plus. Much of the responsibility will include reviewing sales data, so the Retail Associate should be comfortable with basic statistics, Microsoft Excel, and Google Spreadsheets.

Finance Associate

Empire’s Finance department handles all financial transactions that relate Empire programming including the receipt and recording of application fees and hotel room payments. The Finance Associate reports to, and works closely with, the Director of Finance in supporting the organizations accounting and financial operations.

Job responsibilities will include, but are not limited to, the following:

  • Updating team registration system for payments received.
  • Assisting in processing invoices for accounts payable.
  • Overseeing team refund requests and prepare them for review by the Executive Director and Director of Finance.
  • Managing [email protected] email address, ensuring that requests are handled or routed to appropriate personnel in a timely manner.

The ideal candidate will be logical and organized. They will be able to develop efficient methods for entering data that also ensures accuracy. The Finance Associate will be a strong communicator as the position will require regular email communication with accepted teams.

Operations Associate

The Operations Associate will work closely with the Director of Operations and Marketing on tasks related to Empire’s human resources, policy development, and organizational efficiency. The Operations and Marketing department is responsible for hiring, organizing, and training the Empire volunteer team, as well as creating and upholding policies and systems that support other departments in their quest to operate effectively and efficiently.

Ultimately, the Operations and Marketing department creates the internal conditions to support the offering of Empire’s unique experience and then communicates that experience to participants and other stakeholders with the goal of expanding Empire’s impact.

Job responsibilities will include, but are not limited to, the following:

  • Organize and disseminate Empire policies as necessary
  • Communicate with potential volunteers to answer questions and provide more information
  • Coordinate the staffing availability for Empire weekends
  • Assist in the development and delivery of volunteer training
  • Assist the Director of Operations and Marketing to manage volunteer staff at the Empire weekends (as available)

The ideal candidate will be passionate about Empire and will be able to translate that passion into effective organizational policies and staff training. They will be an effective and imaginative communicator, but also an organized and logical thinker who is adept at managing both people and content.

Marketing Associate

The Marketing Associate will work closely with the Director of Operations and Marketing on tasks related to Empire’s identity and marketing. These include identifying new participants and markets through a research project; imagining Empire’s message and creating material to spread that message; and developing and protecting the Empire brand.

Ultimately, the Operations and Marketing department creates the internal conditions to support the offering of Empire’s unique experience and then communicates that experience to participants and other stakeholders with the goal of expanding Empire’s impact.

  • Overseeing Empire Research Assistants as they complete research project to ensure that they are meeting targets and deadlines
  • Participating in the drafting and finalization of Empire’s identity standards
  • Brainstorming Empire’s marketing tactics and message with members of the Leadership Team
  • Providing marketing support to both the the Merchandising and Retail Associate as well as the Development Associate as required.

The ideal candidate will be passionate about Empire and will be able to translate that passion into an impactful message and marketing strategy. They will be an effective and imaginative communicator, who is adept at managing both people and content.

Development Associate

The Empire Development Associate will assist Empire in expanding its reach and impact through helping our team raise the funds necessary to bring our program to more students. The Development Associate will work closely with the Director of Development on a variety of projects

Job responsibilities include, but are not limited to, the following:

  • Identifying new partners and sponsors
  • Managing and interacting with donors to ensure that they see the impact of their donation
  • Managing contact databases
  • Preparing information for grant applications

The ideal candidate will be a self-starter and independent, be detail-oriented, and have strong communication skills.

Job Perks

  • An Empire email account.
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  • Reference letters as needed.
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  • Recognition in Empire’s competition weekend program.
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  • A thank you package.
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  • Guaranteed space as a program volunteer.
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  • Invaluable job experience.

 
Click here to apply as an Empire Associate »
 

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